Proctoring Examination

Guidelines on Proctoring Duties of Faculty

Exemptions

1. Administrators with faculty rank such as deans, associate deans, directors, chairs, and heads of offices should not be given proctoring assignments.
2. Support staff and students should not be assigned to proctor examinations.

Proctor

1. Proctors should be in their assigned rooms five minutes before the examination time.
2. No switching of proctoring assignments should be made except in case of emergencies (illness, accidents, and the like) where switching is inevitable. The dean/chair and faculty checkers should be properly informed about any changes in proctoring assignments.
3. Proctors should follow instructions given by the subject-teacher (e.g. the use of scratch paper in Math or Physics, the use of calculators, etc.)

Subject-Teachers

1. Subject-teachers handling two or more sections of the same subject should not be given proctoring assignments during their scheduled examination so they could monitor their exam.
2. They should check their proctors in their respective room assignments at least five minutes before the examination time.
3. If examination is cancelled, subject-teachers should inform their proctors in writing. This should be approved by the dean/chair of the college/department where they belong.
4. They should be within the premises where the exams are conducted for so the proctor/students could reach them when further questions/clarifications arise. They should also wait for their exam papers to be given by the proctors immediately after the exam.

Examination Venue

1. Generally, teachers staying at the east/west campus will have their proctoring assignments at the east/west campus.
2. In case the number of classes exceeds the number of teachers available, then the teachers from the west campus will be given proctoring assignments in the east campus and vice versa.

Number of Proctoring Hours

1. Proctoring assignments should not exceed six hours a day.
2. A maximum of nine hours shall be given to the faculty to render proctoring duties.

Conduct During Proctoring

* Proctors are not allowed to check papers and do other tasks when proctoring examinations.

Duties of the Administrators

1. The deans/chairs should remind their faculty that no permit no exam policy should be strictly implemented.
2. The deans/ chairs should provide substitutes for proctors who are absent.
3. The copies examination schedule should be given to the faculty a week before the first day of examination.

Extension of Examination Time

* In extreme cases, such as late distribution of exam questions to the proctor or tardiness of the proctor, an extension of the examination is allowed if there is no scheduled examination following that examination.

Any violation of the above guidelines shall be dealt with accordingly.

Contact person:

Almira A. So
Records Verifier
aaso@dasma.dlsu.edu.ph
local 3117